We have received a few concerns regarding the usage of zoom for online meetings and contests.
Please note the usage of zoom is not mandatory. Clubs, Area Directors, Division Directors are free to use other platforms such as Skype, GoToMeeting, bluejeans, hangout, Microsoft teams.
Unfortunately, District 102 and TLI are not able to support exploring the functions of every other application.
News on Zoom security issues is based on companies using video calls discussing company secrets over the video call.
To keep your zoom meeting safe
- Add waiting room
- Enable file transfer for only .doc,.docx,.ppt,.pptx,.pdf. Or disable it totally if the agenda is not shared via zoom.
- Enable “putting participants on hold”, “removing them”, and enable “removed participants to join back”. Any disruptive participants, the host should put on hold or remove disruptive participants.
- For Zoom Pro account, add registration and approve only verified members and guest
- Enable Co-host.
- Turn off share screen except for host. Presenter to be made cohost to present.
- Save all your video recordings, on your computer. Don’t save it in the cloud.
Updates from Zoom
Meeting passwords are now mandatory for all meetings.
It means, for participants to join they need a meeting id and password. To protect your club, don’t share the one-click links in group chats, FB, websites. Share only meeting ids or share the registration link. Passwords should be privately given by Exco or TME/TMD to approved participants.
If using Zoom Pro, use the Zoom Registration link and ask everyone to register using it. It will send the Meeting ID & password to registrants only.
If data privacy is an issue, don’t link your Google ID to your zoom account, use a new Gmail email account with a different name and birthday.
10 Ways to Secure Zoom
Info credit to PCMag
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