Semi-Annual District Executive Committee Meeting & District Council Meeting

What do our committed District Officers do on weekends? Well, on 22/9/2019, they gathered at the WP Hotel in Kuala Lumpur for the Semi-Annual District Executive Committee meeting and the virtual District Council Meeting.

With the passion to serve all members, they met to review what had been carried out for the past two months. On top of that, targets were set to improve and achieve the District 102’s goals by the end of the 2018/2019 term.

The event was started off with an invocation by Ramdas Nayar, DTM. A big thanks to him for sharing his knowledge with all the District officers.

Next up was the reading of the District mission by District Administration Manager, Henry Fu, ACS, ALS. It was a reminder to all to build new clubs and support all clubs in achieving excellence. The meeting continued with the briefing by Parliamentarian Low Yat Seow, DTM on the etiquette of the attendees in the meeting.

A motion to approve the appointments of all District officers was moved & adopted in the meeting. No objections were observed. The District Director’s recommendation to fill vacancies of the resigned officers was also approved.

The meeting carried on with the report of the Audit Committee for the term 2017/2018. The report was adopted as there was no discussion or objection.

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Toastmasters Malaysia District 102 Semi-Annual District Executive Committee Meeting & District Council Meeting1
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Up next was Finance Manager, Kaarthigayan, CC who presented the District budget for the term of 2018/2019. The budget was adopted by the voting members. He continued with the July to August 2018 finance report. It was reported that the accounts was in good order with a surplus compared to the budget allocation.

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After that, District Director, Dr William Lau, DTM shared his report on what had been done for the past two months. He motivated all the officers to continue with enthusiasm in order to bring success to District 102.

His report was followed by Program Quality Director, Dr Yvonne Leong, DTM who shared her report on all the trainings that had been carried out for the first two months and also trainings that were planned in the second half of the term. The training included the District Officers’ training and first Club Officers’ training. It was reported that the high attendance of the training was a good indicator that most of the leaders were well prepared to carry out their duty to serve humbly in their respective divisions, areas and clubs. Besides the trainings, other events planned were workshops, the District Annual Conference and Education Campaigns. These events were planned to build a better foundation for all Toastmasters.

Next was the report by Club Growth Director, Lee Meng Tze, DTM who shared her report on the club growth. She reported that efforts were made to retain the clubs and increase the club growth by having campaigns. Campaigns were organized to encourage the establishment of new clubs and quality clubs.

Following that, Immediate past District Director, Hajjah Azizah Abu Hassan, DTM delivered her report on the term 2017-2018.

Up next was the report from the District Public Relations Manager, Robert Ram, DTM who reported on the brand stewardship guidelines. His emphasis was to ensure that all posters and flyers followed the branding guidelines.

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Subsequently, the meeting moved on to the report by Division Directors. All the Division Directors were very optimistic and had a plan to improve and strengthen the clubs which are under their care.

The meeting was adjourned at 12 pm. All the officers had a sumptuous lunch break and resumed with the 5th District Council Meeting at 1 pm. It was first virtual meeting that District 102 had ever conducted. The meeting was successfully organized and all questions from the online Club Officers and Area Directors were answered.

In summary, this was a successful meeting that began & ended on time. Spirits were high among the attendees. All District and club officers left with enthusiasm and decided to work hand in hand towards achieving excellence in 2018/2019 term.